Employee
Exit Procedures
for Home Units
Please
follow these procedures when an employee is leaving the University
for the following groups:
- Faculty or Other Academics
- Academic Professionals
- Graduate Assistants (including
TA's, RA's, GA's, and Pre-Professionals)
- Academic Hourlies and Grad
Hourlies
- Unpaid Academics
Exit Checklist
When an employee
notifies his/her Home Unit that he/she is leaving the University,
the Home Unit should have the exiting employee complete the
following Exit Checklist:
Please choose from the RTF
Version or the PDF
version
(last updated 11/3/09)
Once the employee
has read and completed the Exit Checklist, it should be returned
to the Home Unit. The
Home Unit needs to make a copy of the completed Exit Checklist for
the employee as well as to place the original Exit Checklist in
the employee's departmental personnel file.
The Exit Checklist should NOT be forwarded to Academic Human
Resources and should NOT be attached to the HR Front End
Separation transaction.
Other Documents
Also provide the
employee with:
HR Front End Transaction
The
Exiting Employee's Home Unit should also initiate a Separation
transaction in the HR Front End, indicating the Separation reason
and the dates in which all jobs are to be ended. At that
time, the Home Unit should also attach the employee's Resignation
letter to the transaction (if applicable).
Once
the employee's last regularly scheduled paycheck has been CALC'd
and the HRFE transaction has been applied by Academic HR, the Home
Unit should return to the same HRFE transaction and complete the
"Separation" TAB of the transaction, which indicates
whether or not a payout of Vacation or Compensable Sick Leave is
due to the employee. The preceding instruction doesn't apply to
9/9 Grads, Academic Hourlies, Grad Hourlies, Unpaid Academics, and
9/9 or <9mo Academics who are SURS ineligible and have no
payable balances in PEALEAV.
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