Employee Exit Procedures for Home Units

 Please follow these procedures when an employee is leaving the University for the following groups:

• Faculty or Other Academics
• Academic Professionals
• Graduate Assistants (including TA's, RA's, GA's, and Pre-Professionals)

Exit Checklist

When an employee notifies his/her Home Unit that he/she is leaving the University, the Home Unit should have the exiting employee complete the following Exit Checklist:

                                    Please choose from the RTF Version or the PDF version

Once the employee has read and completed the Exit Checklist, it should be returned to the Home Unit.  The Home Unit needs to make a copy of the completed Exit Checklist for the employee as well as to place the original Exit Checklist in the employee’s departmental personnel file. The Exit Checklist should NOT be forwarded to Academic Human Resources.

Other Documents

Also provide the employee with:

• A copy of the SURS Refund Fact Sheet
• Copy of the Unemployment Informational pamphlet from the Illinois Department of Employment Security (IDES).  If this document is not given to the exiting employee, the University will not be in compliance with Illinois laws.

HR Transaction Checklist & DART Separation Form

The Exiting Employee's Home Unit should also complete an HR Transaction Checklist form, indicating which job(s) are to be ended and the date the job(s) need to be ended.  If the employee also has jobs in additional units, the HR Transaction Checklist should be routed for approval to each appointing unit prior to being routed to Academic HR.

Once the employee's last regularly scheduled paycheck has been CALC'd, the Home Unit should proceed to DART to complete the DART Separation form as well.  This instruction doesn't apply to 9/9 Grads.