RECOMMENDED TEMPLATE FOR RA/PGA/TAR OFFER LETTERS - REVISED 8/7/07
Please insert appropriate information in blue text fields and delete all blue informational notes/symbols except the website link.

Date:

Dear __________________,

I am pleased to inform you that we are appointing you as a [insert title Graduate Research Assistant / Preprofessional Graduate Assistant / Teaching Assistant Required] for [period of appointment and service dates, e.g., the 2008-09 academic year, August 16, 2008-May 15, 2009]. This appointment will be for [percentage] %-time.  The current stipend for the assistantship we are offering you is $(specify amount) per month.

The duties connected to this appointment are [description of duties]. Your supervisor will be Professor [name], who will provide detailed information about your assignment.

[ If needed : In order to process this appointment, we need you to come to the department office and bring the following information . . . . We cannot process your appointment until you have provided this information, so it essential that you come in not later than (date).]

[ Please indicate : A(n) mandatory (optional) orientation session(s) will be held on (date, time, and location).]

Please confirm your acceptance of this appointment by return letter or e-mail to [name and contact information] as soon as possible. You may complete Section 1 of the enclosed I-9 form and return it with your acceptance. When you arrive on campus, you will be asked to present proof of your citizenship and eligibility to work (see the I-9 form). We must receive your acceptance in order to process your appointment.