RECOMMENDED TEMPLATE FOR TA/GA OFFER LETTERS - REVISED 8/7/07
Please insert appropriate information in blue text fields and delete all blue informational notes/symbols except the website link.

Date:

Dear __________________,

I am pleased to inform you that we are appointing you as a Graduate Assistant / Teaching Assistant for [period of appointment and service dates, e.g., the 2008-2009 academic year, August 16, 2008-May 15, 2009]. This appointment will be for [percentage] %-time. The current stipend for the assistantship we are offering you is $(specify amount) per month.
The duties connected to this appointment are [description of duties]. Your supervisor will be Professor [name], who will provide detailed information about your assignment.

[ If needed : In order to process this appointment, we need you to come to the department office and bring the following information [list as applicable]. We cannot process your appointment until you have provided this information, so it essential that you come in no later than [date].

[ Please indicate : A(n) mandatory (optional) orientation session(s) will be held on (date, time, and location).]

[ Include if TA offer for International student: As a condition of holding this assistantship, you must receive a passing score on an oral English proficiency test. Failure to obtain a passing score will disqualify you for the Teaching Assistantship position.] (NOTE: if this condition is not included, and student does not pass SPEAK test, unit must appoint in a non-TA assistantship to cover commitment.)

This position is subject to a collective bargaining agreement between the Board of Trustees of the University of Illinois and the Graduate Employees Organization covering stipends, hours, terms and conditions of employment, which may be found at http://www.ahr.uiuc.edu/Grads/GEO0609.pdf. Pursuant to this agreement, appointment and contact information related to your employment will be forwarded to the GEO each term in the absence of suppression under the Family Education Rights to Privacy Act (FERPA).
Please confirm your acceptance of this appointment by return letter or e-mail to [name and contact information] as soon as possible. You may complete Section 1 of the enclosed I-9 form and return it with your acceptance. When you arrive on campus, you will be asked to present proof of your citizenship and eligibility to work (see the I-9 form). We must receive your acceptance in order to process your appointment.