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Academic Staff Handbook |
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Chapter 1 University Governance and
Organization |
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STATE AUTHORITY OVER THE
UNIVERSITY The University of Illinois, as
a public university, is under the ultimate authority of the state
legislature--the Illinois General Assembly. Subject to constitutional and
self-imposed restraints, the General Assembly exercises control by virtue of
its authority to change the laws pertaining to the University and its power
to appropriate funds for the maintenance and improvement of the University.
Under existing state law, the University of Illinois is a public corporation,
"The Board of Trustees of the University of Illinois." The Illinois Board of Higher
Education The Illinois Board of Higher
Education (IBHE) consists of 15 members as follows: ten members appointed by
the governor, by and with the advice and consent of the state senate; one
member of a public university governing board, appointed by the governor with
the advice and consent of the state senate; one member of a private college
or university board of trustees, appointed by the governor without the advice
and consent of the state senate; the chairman of the Illinois Community
College Board; the chairman of the Illinois Student Assistance Commission;
and a student member selected by the recognized advisory committee of
students of the Board of Higher Education. The governor designates the
chairman of the board. No more than seven of the members appointed by the
governor, excluding the chairman, may be affiliated with the same political
party. The ten members appointed by the governor with the advice and consent
of the state senate must be citizens of the state and be selected, as far as
practicable, on the basis of their knowledge of, or interest or experience
in, problems of higher education. The IBHE is empowered to analyze the budget
requests of the state institutions of higher learning and recommend to the
governor, General Assembly, and appropriate state budget agencies the amounts
deemed proper; to approve all new units of instruction, research and public
service undertaken by the state institutions and their governing boards; to
formulate and update a master plan of higher education to be submitted to the
governor and the General Assembly and make any necessary surveys of higher
education; to advise and counsel the governor upon request on matters
pertaining to higher education; and to make recommendations to the General
Assembly for the enactment of necessary legislation. |
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UNIVERSITY ORGANIZATION The Board of Trustees Within the limits of authority
fixed by the Illinois constitution and statutes, the Board of Trustees
exercises final authority over the University. The board is responsible to
the people of Illinois for the proper use of funds appropriated by the
General Assembly and the proper administration and governance of the
University. The Board of Trustees is the
governing body of the University and exercises jurisdiction in all matters
except those for which it has delegated authority to the president, other
officers, or bodies of the University. The board is composed of nine members
appointed for six-year terms by the governor, one voting student member
appointed by the Governor, and two nonvoting student trustees from the other
two campuses, and the governor as an ex officio member. The Board of Trustees meets
according to a schedule set in the spring of each year. The board installs
trustees and elects officers in January. Regular meetings of the board and
board committee meetings are open to the public. The only business conducted
in executive session is that relating to: University employee matters;
collective negotiating matters; purchase or lease of real property for the
use of the University; setting the price for the sale or lease of property
owned by the University; campus security; pending, probable or imminent
litigation against, affecting, or on behalf of the University; recruitment,
credentialing, discipline, or formal peer review of physicians or other
health care professionals; discussion of minutes of meetings lawfully closed
under the Open Meetings Act. The Board of Trustees approves the University
budget, appointment of academic staff and administrators, selection of
architects and construction of facilities, and policies of the institution. President and Vice
Presidents The president is the chief
executive officer of the University and is selected by the Board of Trustees
and serves at the board's pleasure. The president is responsible for the
internal administration of the University and is an ex officio member of the
faculty of each college, school, institute, division, and academic unit. The
President also serves as the official spokesperson to external agents and
agencies. Other University-wide
administrative officers include the vice president for academic affairs, the
vice president for administration and comptroller, and the vice president for
economic development and corporate relations. On the advice of the University
Senates Conference, the president may recommend to the Board of Trustees the
appointment of additional administrative officers with University-wide
responsibilities and duties. The president has the power to
appoint ad hoc or standing councils and committees to study and report or to
offer continuing counsel. These University-wide councils and committees
represent both campuses. Their primary functions are to facilitate
intercampus coordination and communication and to serve the president in an
advisory and consultative role. |
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University Senates
Conference The University Senates Conference is composed of members elected by each campus senate from its own membership. The conference reviews all matters acted upon by each campus senate and determines whether senate actions that require implementation or further consideration by officials or other groups within the University have been referred to the appropriate officials or groups. Should the conference find a matter acted upon by one of the senates to be of concern to the other, it refers the matter to the other senate. If the senates have acted differently on a subject, the conference attempts to promote agreement or consistency. THE UNIVERSITY BUDGET The state funds budget has two
separate categories: the operating budget and capital budget. The Operating Budget The Provost's Office is the
focal point on campus for the preparation of the Urbana-Champaign campus's
operating budget request. The campus request is forwarded, with the approval
of the chancellor, to the Office of the Vice President for Academic Affairs,
where it is combined with the requests of the other two campuses to
constitute a University budget request. That request, with the approval of
the president, is then forwarded to the University's Board of Trustees for
approval. The operating budget request
reflects the involvement of all administrative levels of the campus and
University administration. The request is composed of four general pieces:
new programs related to mission, salary increases and operating funds,
building-related operating funds, and tuition-driven programs. New program requests are made in broad general categories as well as for specific purposes. The University has a great deal of flexibility in formulating the new program request. In recent years, undergraduate education, technology innovation, and outreach activities with the state of Illinois have been high-priority new program categories. The provosts of the various campuses, in conjunction with the Office of the Vice President for Academic Affairs, work together to formulate the new program request categories and the funds needed to support these initiatives. The advice of the Urbana-Champaign campus in the formulation of these categories is based upon the needs of the various departments as represented by their deans in the annual budget process and in monthly Council of Deans meetings. Further, the provost is advised by the Budget Strategies Committee, a campus-level faculty committee appointed jointly by the provost and the Senate Council. |
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The provosts of the three campuses, together with the vice president for academic affairs, agree on a salary increase percentage and an inflationary increment for operating funds to be included in the budget request. On the Urbana-Champaign campus, the provost receives advice from the Senate Budget Committee. Standard inflationary measures also influence the University's position in these two budget categories. The University requests operating
funds for any new buildings or major remodeling efforts that may be completed
in the year for which the budget is being requested. The level of such
requests is related to the purpose of the building. For instance, laboratory
buildings are more expensive to maintain than office buildings. However, in
recent years, the state has provided a standard amount per square foot
regardless of the type of building. With the diminution of
incremental general revenue (tax) dollars in recent years, the campus has turned
its attention to using tuition dollars to fund new programs and to preserve
the quality of the Urbana-Champaign campus. Graduate and professional
programs that present a strong rationale for a special tuition increment
related to program enhancement and quality have received consideration in the
University's budget request. In such cases, student tuition generated for a
particular program is returned to the department that conducts the program.
Additionally, there have been University-wide tuition increases beyond those
recommended by the Illinois Board of Higher Education that have been
returned to the Urbana-Champaign campus for targeted funding. The generation
of such requests reflects the advice of the Council of Deans as well as the
Chancellor's Cabinet. The University's Board of
Trustees approves the budget in the fall of the year preceding the budget
request year. It is then submitted to the Illinois Board of Higher Education,
which prepares recommendations for the legislative and executive branches of
the state government. These recommendations and further reviews of University
needs lead to the submission of the appropriation bill. After appropriate
legislative review and action, the bill is sent to the governor, who may sign
it or make changes. If the governor reduces the budget, the General Assembly
has an opportunity to restore the reductions. Funds are appropriated to the
University of Illinois as a single unit and are allocated to each campus by
the president, based upon consultation with the vice president for academic
affairs. These allocations include guidelines covering salary increase policy
and are the basis for allotments to colleges, schools, and other
administrative units. The provost receives budget advice from the
faculty-based Campus Budget Oversight Committee, appointed by the provost and
the chair and vice chair of the Senate Council, and from the Deans' Budget
Committee, a committee composed of representatives nominated by each of the
deans. Allocations and general budget questions are discussed in the
Chancellor's Cabinet (the chancellor, the provost, all of the vice
chancellors, and the associate chancellor for public affairs), the Campus
Budget Oversight Committee, the Deans' Budget Committee, and the Council of
Deans. Allotments are made by the provost with the approval of the
chancellor, and become the budget for the upcoming year. Each department then
allocates academic salary dollars to each individual, and distributes
remaining funds according to their anticipated use. This budget includes not
only state appropriations, but also all other funds of the University. All budgets must be approved by
the Board of Trustees. Contracts for continuing staff members are written
from the detailed personnel budget produced from the assignment of individual
salary increases in the budget allocation process. |
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The Capital Budget Capital improvement needs of
the Urbana-Champaign campus are identified by the various academic and
administrative departments and submitted through their deans or directors to
the Office of Planning, Design and Construction (OPDC). After categorization
and summarization by that office, the needs are reviewed in detail by the
Facilities Planning Committee with staff assistance from OPDC and the
Operation and Maintenance Division. Projects endorsed by the committee are
placed in priority order, incorporated into a five-year capital improvement
plan, and forwarded to the Chancellor's Capital Review Committee (CCRC) for
review. After receiving the approval of
the CCRC, the capital budget request for the coming fiscal year is submitted
to the Office of the Vice President for Academic Affairs, where it is merged
with the capital request of the Chicago and Springfield campuses. The
president presents this resulting University-wide request to the Board of
Trustees, which, after approval, transmits the request to the Illinois Board
of Higher Education. After an in-depth review, the
Illinois Board of Higher Education makes its recommendations and prepares a
statewide priority listing of all capital needs for higher education
institutions. This listing of capital needs is then incorporated into a
formal legislative bill for review by the General Assembly, approved on a
project-by-project basis, and forwarded to the governor for endorsement. The capital budget differs from
the operating budget in that all capital funds are provided through the sale
of bonds by the state of Illinois, and many of the projects for which funding
is approved are administered by the state Capital Development Board (CDB).
Representatives of the Office of Capital Programs, OPDC, and the units that
will be occupying the space work with the CDB representatives and their
architect on the various projects until they are completed. Because of the
length of time it takes for capital projects to be completed, funds not spent
in a given fiscal year are usually reappropriated for the next fiscal year or
years. CAMPUS ORGANIZATION Campus Chancellors and Vice
Chancellors There is a chancellor at each
campus of the University. Under the direction of the president of the
University, the chancellor serves as the chief executive officer for the
campus. The chancellors are appointed annually by the Board of Trustees on
the recommendation of the president. There is a provost and vice
chancellor for academic affairs (or equivalent officer) at each campus. As
chief academic officer under the chancellor, the provost serves as chief
executive officer in the absence of the chancellor. The provosts are
appointed annually by the Board of Trustees on recommendation of the
appropriate chancellor and the president (with the advice of the campus
senate). There may be additional vice chancellors with campus wide
responsibilities and other administrative officers with responsibilities and
duties as delegated by the chancellor. The Urbana-Champaign campus also has a
vice chancellor for administration and human resources, a vice chancellor for
student affairs, and a vice chancellor for research. |
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Campus Senates The legislative body for the
campus is the Campus Senate, and there is a senate at each campus of the
University. Each senate has its own constitution, which provides for its
basic structure and composition, and its own bylaws, which govern its
procedures and practices, including such matters as committee structure and
duties, calling of meetings and establishment of agenda, and selection of
officers. The bylaws of each senate provide for committees or other bodies to
exercise such statutory duties as academic freedom and tenure, student
discipline, and student affairs. Each senate determines for its
campus matters of educational policy including, but not limited to,
requirements for admission to the several colleges, schools, and other
teaching divisions; general requirements for degrees and certificates;
relations between colleges, schools, and other teaching divisions; the
academic calendar; and educational policy on student affairs. The senates
also recommend candidates for degrees, diplomas, and certificates to be
conferred by the president under the authority of the Board of Trustees. The College: Dean and
Executive Committee The college is an educational
and administrative group composed of departments and other units with common
educational interests. It is governed in its internal administration by its
faculty, which, in this sense, consists of those academic staff members in
the college with faculty rank who are tenured or are receiving probationary
credit toward tenure and those administrators in the direct line of
responsibility for academic affairs (the dean, the provost or equivalent
campus officer, chancellor, and president). Other persons with faculty rank
may also belong to the faculty of a college or other academic unit, if the
bylaws so specify. Although subject to the jurisdiction of the campus senate,
the college has the fullest measure of autonomy consistent with the
maintenance of general University educational policy and correct academic and
administrative relations with other divisions of the University. The dean is the chief executive
officer of the college, reporting to the provost and responsible to the
chancellor for its administration, and is the agent of the college faculty
for the execution of college educational policy. The dean is appointed
annually by the Board of Trustees, on recommendation of the chancellor and
the president with the advice of the executive committee of the college. The
executive committee consists of two or more members elected annually by and
from the faculty of the college. It acts in an advisory capacity to the dean,
who is an ex officio member and chair, and transacts business delegated to it
by the faculty. Campus Graduate College The Graduate College has
jurisdiction over all programs leading to graduate degrees on each campus.
The principal administrative head of the Graduate College is the dean, who is
appointed in the same manner as the deans of other colleges. The faculty of
the Graduate College consists of the president, the chancellor, the provost
or equivalent officer, the dean of the Graduate College, and all tenure-track
or tenured faculty members of graduate degree-granting units. |
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The School and Similar
Campus Units: Dean or Director In addition to colleges and
departments, there may be other units of a campussuch as the school,
institute, or centerof an intermediate character designed to meet particular
needs. Such a unit organized independently of a college is governed by the
same regulations as a college; if organized within a college, the unit is
governed by its faculty. The chief executive officer of the school or similar
campus unit is the dean or director. The Department: Head and
Advisory Committee, or Chair and Executive Committee The department is the primary
unit of education and administration within the University. It is organized
either with a head or a chair. The head of a department is
appointed without specified term by the Board of Trustees on recommendation
of the chancellor and the president, after consultation with the dean of the
college and all members of the departmental faculty. In each department
organized with a head, the head of the department has the power to determine
such matters as do not affect other departments or properly come under the
supervision of larger administrative units. The head of the department
consults with an advisory committee, elected by and from the faculty of the
department or (in departments of not more than five faculty members)
consisting of the entire faculty. A chair is appointed annually
by the Board of Trustees on recommendation of the chancellor and the
president after consultation with the dean of the college and the executive
committee of the department. In each department organized with a chair, the
faculty of the department has the power to determine such matters as do not
so affect relations with other departments or colleges that they properly
come under the supervision of larger administrative units. The chair of the
department is assisted by an executive committee, elected annually by and from
the faculty of the department or (in departments of not more than five
faculty members) consisting of the entire faculty. ADVISORY COMMITTEES Faculty Advisory Committee Established by University
Statutes, the Faculty Advisory Committee (FAC) constituency is all
professors, associate professors, assistant professors, instructors,
lecturers, and teaching and research associates. The functions of this
committee are 1) to provide for the orderly voicing of suggestions for the
good of the University; 2) to afford added recourse for the consideration of
grievances; and 3) to furnish a channel for direct and concerted
communication with administrative officers of the University and its various
units. Any constituent may approach the FAC for assistance with problems
related to academic duties or issues of concern to the academic community.
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