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Academic Staff Handbook |
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Chapter 6 Educational Facilities and
Services |
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GENERAL POLICIES Reservations and Eligibility The Office of Facility
Management and Scheduling is responsible for interpreting and enforcing
University regulations with respect to the use of University facilities by
student, faculty, staff, and non-University groups. Space must be reserved
for any event other than scheduled instruction as specified in the semester Timetable.
Therefore, those seeking the use of University premises must file the Request
for Use of University Premises form, available at the Office of Facility
Management and Scheduling, 807 South Wright Street, Suite 320, Champaign
(333-1230). A request from a University organization, campus board,
registered organization, or related organization must be signed by a
registered agent and filed in one of the following offices, depending on the
location of the space requested: · Illini Union:
reservations office, 165 Illini Union · University Housing: student
government of the residence through the Housing Division, 200 Clark Hall · Assembly Hall: reservations
office, 101 Assembly Hall · Krannert Center for the
Performing Arts: director's office · Robert Allerton Conference
Center: Robert Allerton Conference Center · Allerton Park: Allerton Park
Visitor Center · Levis Faculty
Center: Levis Faculty Center · Beckman Institute for
Advanced Science and Technology: director's office · Intramural-Physical Education
Building and the Campus Recreation Center-East: Division of Campus
Recreation, 170 IMPE · Ice Arena: 108 Ice Arena · Any other location: Office of
Facility Management and Scheduling, 807 South Wright Street, Suite 320,
Champaign Campus-community organizations,
outside organizations, and individuals seeking the use of University premises
must file their requests at the Office of Facility Management and Scheduling.
The organizations mentioned above that are eligible to use University space
are defined and the conditions controlling this eligibility are explained in
the Code on Campus Affairs, the General Rules, and the
Campus Administrative Manual (www.fs.uiuc.edu/cam). |
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Alcoholic Beverages Policy University policy permits the
possession and consumption of alcoholic beverages on property under the
control of the University only in accordance with established guidelines in
approved locations, in the Levis Faculty Center, and at Willard Airport.
Alcoholic beverages may be sold in licensed facilities to participants of a
conference, convention, or cultural or educational function, if the function
is sponsored by an official University unit, the established guidelines are
followed, and advance approval is obtained. The conditions under which
alcoholic beverages may be possessed, consumed, or sold and the procedures
for obtaining approval for possession, consumption, or sale are contained in
the Campus Administrative Manual (www.fs.uiuc.edu/cam). Smoking Policy A revised smoking policy for
the campus was issued in April 1999. Smoking of any material is prohibited in
all facilities of the Urbana-Champaign campus, including campus-owned or
leased vehicles, with the exception of designated smoking permitted overnight
guest rooms. Smoking is also prohibited outdoors immediately adjacent to
entrances and exits of buildings, and in areas surrounding fresh air intakes
of buildings except at a reasonable distance, or unless otherwise designated.
In the event of a conflict between a nonsmoker and smoker, the rights of the
nonsmoker to protect his/her health shall prevail over the rights of the
smoker. Refer to the Campus Administrative Manual (www.fs.uiuc.edu/cam)
for additional
information. Human Immunodeficiency Virus
(HIV) Policy A statement was issued in 1987
detailing the campus policy and practice regarding Human Immunodeficiency
Virus (HIV) and Acquired Immune Deficiency Syndrome (AIDS). Further
information is available from the Office of the Vice Chancellor for Student
Affairs at 333-1300. Personal Property Personal property, including
books, brought to University premises should be so identified. The University
cannot assume responsibility for any loss, theft, or damage to personal
property. Bulletin Board Regulations The use of campus bulletin
boards is limited to registered student, faculty, staff, departmental, and
registered campus-community groups. Members of organizations are responsible
for posting their own materials but must conform to the rules established by
the Office of Facility Management and Scheduling concerning size and content.
Posters should be placed only on University bulletin boards and Illiosks.
Improperly posted materials will be removed at the violator's expense. All
non-current materials will also be removed and discarded. |
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LIBRARIES Services The University of Illinois
Library offers a wide range of services for students, staff, faculty and
citizens of the State of Illinois. Services include assistance in answering
bibliographic and other information related questions, interlibrary loan,
orientation and instruction relating to the library's resources, and access to
its rich collections, databases, and other online information sources.
Staffed by over 400 full-time librarians and staff, the University Library is
dedicated to meeting the information needs of its users. Collections The University Library at the
University of Illinois at Urbana-Champaign is the largest state university
library in the United States. Its collection is third in size among all U.S.
academic libraries. The University Library
collection consists of more than 21 million items, including 10 million
monograph and serial volumes, and other materials such as videodiscs, maps,
manuscripts, microforms, slides, tapes, and phonograph records. The
University Library is also an official depository library for federal and
state government documents. The library's holdings are
housed in the main library central bookstacks and in more than 40
departmental libraries, area studies centers, and special collections. Some
of these units are located in the main library building, and others are
strategically located on campus near the department or college whose study,
teaching, and research needs they serve. Online Catalog The online catalog is one
component of a completely integrated automated library system that was
implemented on the Urbana campus and 44 other academic libraries throughout
Illinois in the summer of 1998. The system has sophisticated search and
retrieval capabilities. Items can be requested online and may be sent to
campus office addresses. When items searched for are unavailable on campus,
users can automatically rerun their search against the holdings of the 44
other academic libraries and place requests for them using the system's
request function. Users also have access to their own accounts by entering
their ID and PIN numbers into the system. The system will display all items
the users have on request or charged out, as well as any overdue fines or
their charges that have accumulated on their accounts. From within their
accounts, users can easily renew all materials currently charged out to them. Remote Access to the Online
Catalog Telephone access to the online
catalog is available through the staff at the Library Telephone Center
(333-8400), which will search, charge, renew, and reserve library materials.
Users with their own home computer terminals may search for materials by
dialing into the library's online catalog. The number to call for toll-free
access is 1-877-342-5455 or you may consult the Web page of the Illinois
Library Computer Systems Organization at www.ilcso.uiuc.edu/Web/Help/Remote_Access.html
for other options. Printed dial-up instructions are available at all public
service desks. Most campus buildings will have access to LocalNet, a campus
local area network, and the online catalog can be searched from any network
terminal. For more information, contact Campus Information Technologies and
Educational Services at 244-1258. |
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Carrels and Study Rooms A limited number of carrels and
study rooms are available in the library for faculty members working on
projects that require intensive use of library materials. Call 333-0317 for
more information. Interlibrary Loan Materials not owned by the
library and unavailable through the LCS statewide network may be borrowed
through the Interlibrary Loan Office in 104 Library. This service is free of
charge to all University faculty, staff, and students. Tours and Library
Instruction Self-guided taped tours of the
main library and the Undergraduate Library are available at the Information
Desk on the second floor of the main library and at the Undergraduate
Library's Media Center. Inquiries concerning more detailed orientations to
the main library and its services for classes and for other groups should be
directed to the Reference Library Office (333-1900). Arrangements for tours
of other units should be made directly. The Undergraduate Library
offers a comprehensive library instruction program directed primarily at the
research and information needs of freshman and sophomore students. For
further information on library instruction services, telephone the
Undergraduate Library (333-1031), the Reference Library Office (333-1900), or
the appropriate departmental library, area studies center, or special
collection. University Archives Under provisions of the
University's General Rules, the University Archives is responsible for
authorizing the disposal and/or archival retention of noncurrent University
records. An important part of the University Archives' mission is to collect
and preserve the professional and personal papers of academic and
administrative staff members, the records of faculty organizations, and
records and personal papers about student life and culture. The papers and
publications of staff members and related manuscripts document the role of
faculty and staff members in the development of the University and their
disciplinary specialties. The University Archives' extensive holdings offer a
rich source of current and historical information about the University and
its people, policies, and contributions. The University Archives is located
in the southeast corner of the basement of the University Library (Room 19;
333-0798). INSTRUCTIONAL RESOURCES AND
SERVICES Office of Instructional
Resources The Office of Instructional
Resources (333-3370) is a campuswide unit responsible for assisting the
faculty in improving and facilitating instruction. To accomplish this, the
staff invites consultation and discussion on a wide variety of instructional
problems including the following: classroom pedagogy and management;
achievement, proficiency, and placement test construction, scoring, and
analysis; assessment of student outcomes; course and instructor evaluation;
research on problems related to instruction; and the use of computer and video
technology in the classroom. The office provides formal and informal programs
and workshops on these topics for faculty, staff, and student groups. |
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Services are available from the
Division of Measurement and Evaluation (333-3490), the Division of
Engineering Services (333-0506), the Division of Instructional Media
Utilization and Engineering (333-3690), and the Division of Instructional
Development (333-3370). Computer Training for
Faculty, Staff, and Students The User Training Services
group of the Campus Information Technologies and Educational Services (CITES)
offers several training opportunities on computing and related technologies
to faculty, staff, and students: · Free student training:
classes on Web page design, student accounts, spreadsheets, presentations,
word processing, databases, and Unix are offered to all registered
undergraduate and graduate students. Classes are scheduled throughout the
term and are held in the Training Center, 29 Illini Hall. Registered students
may sign up for courses via the Web at training.cso.uiuc.edu/SF/FSICourseOverview.htm.
For a brochure, send email to sftrain@uiuc.edu, or call 333-7885 for more
information. · Short courses for faculty,
staff, and students: The Faculty and Staff Technology Training Team
(FAST3) provides faculty, staff, and students with comprehensive, fee-based
training on computers, software, and related technology. For course
offerings, please call 333-6285 or visit www.oir.uiuc.edu/FAST3/ · Custom courses: For any needs not met by the free
student computer training or FAST3 training, custom courses may be tailored
to meet the needs of faculty, staff, and students. For more information,
please call CCSO User Training at 333-6285. Reading and Study-Skills
Programs Located in the Counseling
Center in the Turner Student Services Building, this program offers
noncredit, nongraded classes designed to improve reading speed,
comprehension, and general study skills. The classes are taught in small
groups with individual instruction provided when necessary. A nominal fee is
charged. In addition to the Reading and Study Skills Program we offer an
Intensive Reading Class designed to improve reading skills associated with
taking graduate and professional school entrance exams. Many otherwise
capable college students take standardized graduate school exams and often
achieve low scores. An inability to finish the exam due to slow reading speed
may possibly be among the reasons for such performance. The Intensive Speed
Reading Course is an 8 week course which meets twice weekly for 60 minutes.
The aim of the course is to increase the average reading rate as well as to
enhance reading efficiency within the context of standardized exam taking. A
fee is charged. Individual study assistance is available, free of charge,
Monday through Friday by appointment (333-3728). In addition, various
study-related workshops are available by request. Intensive English Institute Students in the Intensive
English Institute (IEI) are not matriculated University of Illinois students;
rather, they are persons who come to the campus to acquire proficiency in the
English language needed to meet their academic, professional, and business
goals. The Institute is a unit of the College of Liberal Arts and Sciences.
Frequently, international students who wish to |
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enter the University need a
period of language study before they can meet the admissions requirement of
the University, or of a department or college. Such students may be referred
to the institute. The IEI also provides instruction (full-time or part-time,
depending on the student's visa status) for adult dependents of UIUC faculty,
students, and visitors. Full time students receive 20
hours per week of classroom instruction, field trips, campus orientation, and
social events. Part-time students are generally enrolled for a minimum of 10
hours per week. IEI students pay University of Illinois student fees so they
have access to the same university facilities, e.g., IMPE, as other UIUC
students. The IEI has its own international student advisor. For information, contact the
Intensive English Institute, 1205 West Nevada Street, MC-141, Urbana, IL
61801; phone: 333-6598; e-mail: iei@uiuc.edu; Web: www.iei.uiuc.edu STUDENT AFFAIRS The departments reporting to
the Vice Chancellor for Student Affairs offer undergraduate, graduate, and
professional students a wide variety of services, programs, and learning
opportunities outside the classroom. In addition to the offices listed below,
the Vice Chancellor for Student Affairs is responsible for the Assembly Hall,
Division of Campus Recreation, Student Affairs Development, Housing Division,
Illini Union, McKinley Health Center, and the Office of Volunteer Programs. Dean of Students The Dean of Students Office
(333-2121) provides general service counseling to all students. The Dean of
Students Office also administers the following offices at 300 Turner Student
Services Building: Emergency Dean Services (333-0050); Greek Affairs
(333-7062); Asian-American Student Services (333-0050); Orientation Programs
(333-4057); Parent Programs (333-7063); Transfer Student Services (333-4057);
and Office of Women's Programs (333-3137). Other student services offices are
the Career Center, Student Services Arcade (333-0820); Student Conflict
Resolution, 410 Turner Student Services Building (333-3680); Counseling
Center, 200 Turner Student Services Building (333-3704); Student Financial
Aid, Student Services Arcade (333-0100); International Student Affairs, 400
Turner Student Services Building (333-1303); La Casa Cultural Latina, 1203
West Nevada (333-4950); Student Legal Services, 324 Illini Union (333-9053);
Minority Student Affairs, 130 Turner Student Services Building (333-0054); Tenant
Union, 326 Illini Union (333-0112); Office of Lesbian, Gay, Bisexual and
Transgender Concerns, 322A Illini Union (244-8863); and Testing Center, G1
Turner Student Services Building (333-3706). Counseling Center The Counseling Center
(333-3704) provides professional counseling services to help students deal
with personal problems. The center also provides consultation and outreach
services to student groups and academic departments. Numerous workshops
targeted to specific student needs are offered annually. University
administrative officers and faculty members who are concerned with students'
academic and personal problems may wish to consult with the center's staff or
seek referral to other sources of help for students. |
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HEALTH-RELATED SERVICES McKinley Health Center The U of I Health Service is
located in the McKinley Health Center at 1109 South Lincoln Avenue, Urbana.
The major responsibility of McKinley is to prevent and treat illness in
students. Staff members are not eligible for care at McKinley for medical
conditions, but they may receive certain immunizations, such as influenza,
tetanus, and those needed for foreign travel. There is a charge for this
service. Questions concerning immunizations should be directed to the
Preventive Medicine Department (333-2702). Psychological Services
Center The Psychological Services
Center, 505 East Green Street, Champaign, is a professional center serving
residents (including University faculty and staff members and their families)
and organizations of the Champaign-Urbana community and surrounding area. The
center is operated by the clinical psychology program in the Department of
Psychology, and services are provided by clinical interns and faculty members
in that program. A variety of services are provided, which include individual
adult psychotherapy, neuropsychological assessment for children and adults,
couples and family therapy, forensic assessment and consultation, which
includes child custody evaluations, divorce mediations, juvenile delinquency
evaluations, evaluations for employment discrimination, sexual abuse
allegation, parenting skills, and other types of psychological evaluations
useful to the legal system. To schedule an appointment, call 333-0041.
Charges for services are moderate and may be covered by third-party
insurance. Faculty/Staff Assistance
Program The Faculty/Staff Assistance
Program provides faculty, academic professionals, staff employees, retirees,
and members of their immediate family or immediate household, and employees
of allied agencies help with personal problems such as alcohol and/or drug
abuse; family, marital, or relationship conflicts; financial difficulty;
emotional or psychological strain; and stress-related behaviors or illness. A
professional counselor is available for short-term counseling or assistance
to help employees assess their situation and to refer them to appropriate
resources. Follow-up services are provided, and all services are
confidential, professional, and free. The cost of outside services may be
covered in part or fully by the employee's health insurance. Release time is
granted for the first consultation at a time mutually agreeable to the
administrative unit and the person making the request. For more information,
please call the Faculty/Staff Assistance Program at 244-5312. Speech-Language and
Audiology Clinics The Speech-Language and
Audiology Clinics is a center for diagnosis and treatment of communicative
disorders, including articulatory, voice, and resonance problems; delayed
language development and language disorders; stuttering; and hearing
impairment. The Audiology Clinic provides comprehensive audiological assessment
and aural rehabilitation therapy for all ages, from infants to the elderly.
Services also include hearing aid evaluation and dispensing procedures. The
Audiology Clinic is open year round. The Speech- |
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Language and Audiology Clinics
are located at 901 South Sixth Street (333-2230, voice and 244-9073, TDD).
The clinics provide services to University personnel and the community at
large. Fees are charged for services. Division of
Rehabilitation-Education Services The Division of
Rehabilitation-Education Services (DRES) is the designated office of the
University that coordinates services for students with physical, sensory,
cognitive, and psychological disabilities. DRES obtains and files disability
documentation, and certifies eligibility for services. DRES also coordinates
the planning and provision of auxiliary aids and services (e.g., sign
language interpreters, note taking assistance, assistive listening systems,
text conversion to an accessible alternative format, etc.), and modifications
and adjustments in academic rules, policies, and procedures (e.g., priority
registration, testing under non-standard conditions, course substitutions,
etc.). Professional staff are
available at DRES to provide the following additional disability-related
services: counseling, learning strategy consultation, assistive computer or
communication technology services, accessible campus transportation, campus
housing including transitional housing with activity of daily living support,
physical therapy and functional training services, wheelchair and equipment
repair, parking assistance, and adapted competitive athletics and fitness
programming. Students with disabilities must
contact DRES to request and obtain disability-related assistance at the
University. Students anticipating that they will need disability-related
assistance are asked to contact DRES at least six weeks prior to the first
day of classes in order to allow adequate time to make the necessary
accommodation arrangements. A campus visit, at least one full semester prior
to enrollment, is strongly recommended. For more information about DRES
services refer to the Web site at www.rehab.uiuc.edu. Illinois Radio Reader The Illinois Radio Reader
(333-6503) provides current print information to individuals who are blind or
print disabled. IRR broadcasts seven days a week to persons living in the
local area. Information is transmitted via a sub-carrier radio signal to
specially tuned radio receivers. PUBLICATIONS SERVICES Office of Printing Services The Office of Printing Services
is organized and equipped to meet the printing, copying, photographic, and
imaging needs of the Urbana-Champaign campus and its faculty, staff, and
associated agencies. Through its main office at 234 Printing Services
Building and ten satellite duplicating, imaging, and copying centers around
the campus, the Office of Printing Services is able to produce printed pieces
ranging from sophisticated four-color publications and textbooks to standard
production printing jobs. Eight copy centers offer quick turnaround copying
and binding. Photographic Services provides film processing, slides, prints,
photography services, and photographic supplies. Campus Publishing Services
produces and obtains copyright clearance for course packets that are sold to
students in the University Bookstore. In addition to printing, copying, and
photographic services, a full range of |
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consulting and graphic services
is available which includes typesetting, proofreading, microfilming, large
format printing, and full-color copying. For general information, prices, and
customer service call 333-9350; for pick up and delivery call 333-4235; for
specific information contact the Printing Division at 333-0428, Photographic
Services at 333-4677, Campus Publishing Services at 244-1455, the Duplicating
Division at 333-1601, or the Quick Copy Division at 333-1600. Office of the Associate
Chancellor for Public Affairs The Office of Public Affairs
collaborates with academic units and other campus offices to facilitate
public appreciation of the mission and contributions of the campus as one of
the nation's great universities. The associate chancellor's
office offers strategic advice on communications issues, presents the
campus's point of view on issues of importance, promotes the campus as a whole,
and responds to Freedom of Information inquiries. The News Bureau assists with
the placement of stories about faculty members, students, and programs in the
mass media. It directs media inquiries to campus experts, provides advice on
media relations, and assists faculty members with op-ed pieces. The Office of Publications and
Marketing helps departments plan communications strategies for student
recruitment, fundraising, and public relations. It writes, edits, designs,
and produces high-quality advancement publications and other forms of
communications, including Web pages. The new Office of Web Services
coordinates the Urbana campus's Web presence. University of Illinois Press The University of Illinois
Press is responsible for developing and carrying out the publication of
scholarly books and journals, and electronic publications. It has offices in
Champaign and Chicago, and its publications are sold through the usual
book-trade channels throughout the world. Manuscripts offered for
publication may be submitted to the University Press, 1325 South Oak Street,
Champaign (333-0950). Publication decisions are made by the University Press
Faculty Board on recommendation of the director of the press. Authors need
not be members of the University of Illinois faculty. |
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