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EMPLOYMENT SERVICES
"Our
success depends upon the degree to which we choose them wisely and
cultivate
them well." --A Framework for the Future
Provide
personnel-related services for academic staff members and the
institution, including monitoring for policy requirements such as
tenure, promotions, salary, leaves and termination.
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UIUC
Job Registry:
Oversee and update the UIUC Job Registry, a central source of information about faculty job
vacancies, and disseminate information to media sources, including a web
version. Provide direction
and counseling for individuals coming into the office looking for
employment opportunities and persons using the Job Registry area.
Contact: Debi
Stone (Deb Weidler)
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Electronic
Career and Employment Center:
Collaborate with University Administration on
development of various web-based service centers for employees and
potential employees. Review
and release all academic professional vacancies to the Employment
Center, a central web-based system for advertising Academic Professional
vacancies.
Contact: Deb Weidler
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Academic
Benefits and Services Guide and Recruitment Packets:
Develop and update this synopsis of benefits and
services available to academic employees; including a benefits chart.
Maintain other recruitment materials to promote and market the
campus.
Contact: Debi Stone, Sandy Jones (Deb Weidler)
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Dual-Career
Couples Program:
Coordinate the dual-career couples program and
discuss career opportunities with these individuals. Provide information
on the UIUC Job Registry, Employment Center, Community Employers
Directory, and career counseling. Contact:
Debi
Stone (Deb Weidler)
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Academic
Professional Positions (PAPE Approvals):
Assist units in the determination of appropriate
titles for new academic professional positions and in the resolution of
issues connected with unit organization. Review and approve the
Principal Administrative Position Exemption (PAPE) and Supplemental
forms for establishing new and existing positions.
Contact: Debi
Stone, Sandy Jones (Deb Weidler)
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Champaign-Urbana
Community Employers Directory:
Collaborate with local community to provide for more
dual-career opportunities.
Develop directory and update annually; recently put
on our web-site. Work with
CU Economic Development Corporation to expand and update the directory
on a regular basis. Recently
added sixty new advanced technology businesses.
Contact: Debi
Stone (Deb Weidler)
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Academic
Appointment Policy:
Monitor policy requirements for certain new academic
appointments and reappointments (see attached chart) including tenure,
promotions, salary increases, and terminations.
Contact: Peg
Rawles, Debi Stone, Sandy Jones, Mary Ellen O’Shaughnessey
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Board
of Trustees Items:
Prepare Board of Trustees agenda items and
biosketches related to new faculty, deans, directors, department heads,
and selected academic professional appointments.
Contact: Sandy
Jones, (Robin Pruitt)
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Organizational
Consultation:
As requested, assist unit heads in reviewing
organizational structure and specifically evaluating how new and
existing academic positions can best meet the needs of the unit.
Contact: Peg Rawles, Debi Stone, Sandy Jones, Mary Ellen O’Shaughnessey
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Retirement
Agreements:
Consult and conduct initial review for approval and
preparation of individual retirement
agreements for academic employees.
Prepare initial agreements and follow through to final product.
Maintain retirement agreement files.
Contact: Sandy
Jones (Robin Pruitt)
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Tenure
Rollbacks:
Coordinate preparation of tenure rollback requests.
Draft tenure rollback agreements in consultation with Legal Counsel.
Contact: Sandy
Jones (Robin Pruitt)
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Notice
of Non-reappointment:
Monitor and coordinate issues concerning notice of
non-reappointment for faculty and academic professional employees,
including assistance in monitoring of all sixth-year tenure track
faculty and final year "Q" appointments in accordance with
statutory requirements.
Contact: Sandy
Jones (Robin Pruitt)
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Unpaid
Leaves:
Review and coordinate the approval of various leaves
including administrative, Family Medical Leave (FMLA), educational,
personal, etc. Contact:
Mary Ellen O’Shaughnessey (Robin Pruitt)
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Sabbatical
Leaves:
Review, monitor and coordinate sabbatical leaves and
disseminate information regarding sabbatical policy and approvals.
Verify eligibility for leaves, application completion and
accuracy, prepare item for Board of Trustees review and approval.
Complete correspondence including reminder letters for choices of
leaves, changes in sabbatical requests, report deadlines and sabbatical
report acknowledgements. Contact:
Mary Ellen O’Shaughnessey (Robin Pruitt)
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Relocation
Plan:
Monitor and administer the policies and procedures
for the relocation on campus of full-time, non-visiting academic
professional employees who are released from positions due to lack of
funds. Notify the unit with
a vacant academic professional position and maintain the Relocation
File.
Contact: Debi
Stone
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Visiting/Temporary
Appointments:
Monitor visiting and other temporary academic
appointments for length and appropriateness of employment category.
Notify departments annually of employees whose temporary status is in
question, consult with them on procedures and solutions.
Coordinate responses and approve extensions as appropriate.
Contact: Debi Stone
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Temporary
Social Security Numbers and Guest Identification Cards:
Handle requests for temporary social security numbers
for international visitors not on payroll who do not need a permanent
number or United States citizens who do not want to use their permanent
number for use on guest ID cards. Maintain
requests for guest identification cards.
Contact: Robin Pruitt and Deb Weidler
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Security
Clearance:
Coordinate requests for academic staff security
clearance checks. Monitor, track and issue letters of the results.
(includes attendance at Investigative Committee when academic
employee involved)
Contact: Debi Stone (Deb Weidler)
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Moving
Discounts:
Coordinate moving discounts for the campus (all
employee groups), verifying employment information. Contact: Deb
Weidler
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